Principles of Data Processing at TRIGA-S

In accordance with the provisions of Articles 13, 14 and 21 of the General Data Protection Regulation (GDPR), we hereby inform you about the processing of your personal data and your rights under data protection law in this regard. Which data is processed in detail and how it is used depends largely on the services requested or agreed upon. To ensure that you are fully informed about the processing of your personal data in the context of the performance of a contract or the implementation of pre-contractual measures, please take note of the following information.

1. Responsible Body in the Sense of Data Protection Law

TRIGA-S GmbH, Mühltal 5, D-82392 Habach

Tel.: +49 (0) 8847 / 69578 – 0,
datenschutz@triga-s.de, www.triga-s.de

2. Contact Details of Our Data Protection Officer

PROLIANCE GmbH, Dominik Fünkner, Leopoldstraße 21, D-80802 München, datenschutzbeauftragter@proliance.ai

3. Purposes and Legal Basis of Processing

We process your personal data in accordance with the provisions of the European Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG), insofar as this is necessary for the establishment, implementation or performance of a contract or for the implementation of pre-contractual measures. Insofar as personal data is required for the initiation or implementation of a contractual relationship or in the context of the implementation of pre-contractual measures, processing is lawful pursuant to Art. 6 (1) lit. b GDPR.

If you give us your explicit consent to process personal data for specific purposes (e.g., disclosure to third parties, evaluation for marketing purposes, or advertising by e-mail), the lawfulness of this processing is based on your consent pursuant to Art. 6 (1) a GDPR. Consent given can be revoked at any time with effect for the future (see section 8 of this data protection information).

If necessary and legally permitted, we process your data beyond the actual contractual purposes for the fulfillment of legal obligations pursuant to Art. 6 (1) lit. c GDPR. In addition, processing may be carried out to protect the legitimate interests of us or third parties and to defend and assert legal claims pursuant to Art. 6 (1) lit. f GDPR. If necessary, we will inform you separately, stating the legitimate interest, insofar as this is required by law.

In processing your data, we may use artificial intelligence (AI), i.e., computer-based systems that can perform human-like intellectual tasks. Our employees use AI for research and questioning purposes, revision of documents, text design, text analysis, and data analysis. The legal basis for this is our legitimate interest in efficient working methods and easier performance of our services in accordance with Art. 6 (1) lit. f GDPR.

4. Categories of Personal Data

We only process data that is related to the establishment of the contract or the pre-contractual measures. This may be general data about you or people in your company (name, address, contact details, etc.) as well as any other data that you provide to us in the context of the establishment of the contract. When using artificial intelligence, the input of personal data as a prompt is not permitted, but cannot be ruled out. Any data that may be processed is business contact data, such as name or email address.

5. Receiver of the Data

We only pass on your personal data within our company to those areas and persons who need this data to fulfill contractual and legal obligations or to implement our legitimate interests.

Your personal data is processed on our behalf on the basis of order processing contracts pursuant to Art. 28 GDPR. In these cases, we ensure that the processing of personal data is carried out in accordance with the provisions of the GDPR. The categories of recipients in this case are providers of internet services, providers of customer management systems and software, and, where applicable, AI tools.

Otherwise, data will only be passed on to recipients outside the company if this is permitted or required by law, if the transfer is necessary for processing and thus fulfilling the contract or, at your request, for carrying out pre-contractual measures, if we have your consent or if we are authorized to provide information. Under these conditions, recipients of personal data may be, for example:

· External tax consultant

· Public bodies and institutions (e.g. public prosecutor’s office, police, supervisory authorities, tax office) if there is a legal or official obligation,

· Recipients to whom the transfer is directly necessary for the establishment or fulfillment of the contract (e.g., transport service providers)

· Other data recipients for whom you have given us your consent to transfer data.

6. Transmission to a Third Country

Personal data will only be transferred to countries outside the EEA (European Economic Area) or to an international organization if this is necessary for the processing and thus the fulfillment of the contract or, at your request, for the implementation of pre-contractual measures, if the transfer is required by law or if you have given us your consent.

7. Duration of Data Storage

As far as necessary, we process and store your personal data for the duration of our business relationship or for the fulfillment of contractual purposes. This also includes, among other things, the initiation and execution of a contract.

In addition, we are subject to various storage and documentation obligations arising from the German Commercial Code (HGB) and the German Fiscal Code (AO), among other things. The storage period also depends on the statutory limitation periods (e.g. according to §§ 195 ff. BGB).

8. Your Rights

Every data subject has the right to information under Art. 15 GDPR, the right to rectification under Art. 16 GDPR, the right to erasure under Art. 17 GDPR, the right to restriction of processing under Art. 18 GDPR, the right to notification under Art. 19 GDPR and the right to data portability under Art. 20 GDPR.

In addition, you have the right to lodge a complaint with a data protection supervisory authority pursuant to Art. 77 GDPR if you are of the opinion that the processing of your personal data is not lawful. The right of appeal is without prejudice to any other administrative or judicial remedy.

If the processing of data is based on your consent, you are entitled to revoke your consent to the use of your personal data at any time in accordance with Art. 7 GDPR. Please note that the revocation is only effective for the future. Processing that took place before the revocation is not affected. Please also note that we may need to retain certain data for a certain period of time in order to comply with legal requirements (see section 7 of this data protection information).

Right to object:

Insofar as the processing of your personal data is carried out for the protection of legitimate interests pursuant to Art. 6 (1) lit. f GDPR, you have the right pursuant to Art. 21 GDPR to object to the processing of this data at any time for reasons arising from your particular situation. We will then no longer process this personal data unless we can demonstrate compelling legitimate grounds for the processing. These must override your interests, rights and freedoms, or the processing must serve the assertion, exercise or defense of legal claims.

To protect your rights, you can contact us using the contact details provided in section 1.

9. Necessity of the Provision of Personal Data

The provision of personal data for the decision on the conclusion of a contract, the performance of a contract or for the implementation of pre-contractual measures is voluntary. However, we can only make a decision in the context of contractual measures if you provide personal data that is required for the conclusion of the contract, the fulfillment of the contract or pre-contractual measures.

10. Automated Decision Making

For the establishment, fulfillment or implementation of the business relationship as well as for pre-contractual measures, we generally do not use fully automated decision-making pursuant to Art. 22 GDPR. Should we use these procedures in individual cases, we will inform you separately or obtain your consent, if this is required by law.